Understanding the HubSpot Integration
If your Sales team uses HubSpot to manage deals and contacts, SpotDraft’s integration will enable them to create and track contracts for faster closures - within HubSpot.
Read on to know the value SpotDraft’s HubSpot integration brings to Sales teams:
Sending out a contract in different stages of the sales process.
- You are a Sales team member and have just started a conversation with one of your prospects.
- In order to close the deal, a contract needs to be signed between both parties.
- All the particulars regarding the deal such as company name, address, and company signatory are present on the deal, company, and contact object of HubSpot.
Without the HubSpot integration:
- A Sales team member will login to SpotDraft and initiate a new workflow.
- Open HubSpot and copy the counterparty and deal values into the contract manually.
- Send the contract out for signature from SpotDraft.
- Keep revisiting SpotDraft for any contract action as it goes through the set processes.
With the integration:
- A Sales team member initiates the workflow within HubSpot.
- All the contract details are automatically fetched from HubSpot, eliminating the need for manual copy-pasting values from HubSpot into the contract.
- The contract is sent out for signatures from HubSpot and all the status updates are visible in HubSpot as the contract gets processed further.
Can the integration work from any HubSpot Object?
Data can be fetched from the following HubSpot objects:
- Deals
- Contacts
- Companies
What are the features of the Integration?
App features
Generic features
- See the basic details of the contracts on HubSpot: You can see the following information for a contract on HubSpot:
- Contract Title
- Contract PDF file
- Contract ID
- Realtime status of the contract
- Type of contract
- Date of creation
- With whom the contract is pending currently (Creator party or Counterparty)
Contract-level features
- Open in SpotDraft: You can open the contract on SpotDraft to use the full suite of AI-powered features.
- Upload a new version: Upload a new version of the contract that you may have received over emails.
- Continue editing: If a template contract was not completed, you can go back and continue from where you left off.
- Preview: You can preview the latest version of the contract. You can also download the version from here.
Other features
- Filter the templates: You can decide to make templates available to users based on certain conditions. For example, you can make an NDA available only if the Deal Stage is a ‘Value Proposition’, while an MSA can be unlocked only when it’s ‘Closed’.
- Configure the contract actions: Based on your internal process, you can decide to show/hide/reorder the 4 available actions - Save draft, Send to counterparty, Send for review or Send for signatures. For example, a standard NDA will only require signatures and no negotiations or review. In such cases, you can hide the other 3 actions.
- Take an overview of the contract: Once a contract is created on HubSpot, a Deal snapshot will be visible on SpotDraft. The snapshot of the linked Deal properties will be shown in the ‘Manage’ section of the contract summary page. You can also link historical contracts created on SpotDraft before the integration was set up, to a HubSpot Deal.
What are the supported workflows?
Upload contracts for internal review
You can upload contracts to SpotDraft directly from HubSpot and assign them to the relevant person/team for review.
This flow is primarily used in two cases
- When you have to upload a customer/third-party paper.
- When you have to upload your own contract that was redlined outside of SpotDraft.
Create contracts from templates
Template contracts reduce the effort of manually entering values into the draft contract, while ensuring you get an error-free document.
All the relevant details like counterparty information and contract particulars will be auto-filled into the document, based on the mapped values available on HubSpot.
For a faster turnaround time and avoiding confusion, you can also choose to make specific contract templates available to users. You can decide on the list of templates that the users can pick from, or add conditions that unlock the template, when met.
The actions that you can take on a contract are:
- Save draft: This creates a draft on SpotDraft. You can continue editing this on draft either on HubSpot or on SpotDraft
- Send to counterparty: You can send the current version of the contract to the counterparty for their review. If the template has a counterparty questionnaire, they can fill in the information using the link.
- Send for review: If you require an internal review, you can use this feature.
- Send for signatures: When the contract is finalized and it’s time for signatures, you can use this option. This will send an email to all the recipients and the signatories can sign the contract.
What features are not supported?
Objects other than deals, companies, and contacts
- Using HubSpot data from objects other than deals, companies, and contacts is not supported currently.
- SpotDraft’s widget can only be placed on the ‘Deals’ object, where you can initiate the contracting process.
Syncing data from SpotDraft to HubSpot objects
- The integration can only sync data from HubSpot to SpotDraft, and not vice-versa.
- Basic contract information can be reviewed on the SpotDraft widget, but cannot be pushed to any HubSpot object properties.
Last updated on December 15, 2023