Contract Activity Timeline

The Activity Timeline feature provides detailed insights into contract processing times, helping you track the duration of different stages in your contract lifecycle.

Finding Activity Timeline Information

Step 1: Locate the Activity Timeline Strip

• Navigate to your contract in SpotDraft

• Look for the Activity Timeline information strip

• For non-executed contracts, you'll see how long ago the contract was created

• For executed contracts, you'll see how much time was taken for execution

Step 2: View Detailed Time Analytics

1. Click on the "View Timeline" button in the Activity Timeline section

2. Wait for the charts to load

3. The system will display comprehensive time tracking data for your contract

Understanding the Time Analytics Dashboard

Contract Stages Overview

The Contract Stages section shows the progression of your contract through different phases:

Creator Party Activities:

• Draft Stage: Time spent in initial contract drafting

  • Example: 61 hours in draft stage

• Redlining: Time spent on contract revisions and modifications

  • Example: 345 hours in the redlining stage

• Sign Setup: Time spent by your team to send the contract for signing after the approvals are complete

• Creator Party Signing: Time taken for your company to sign

Counterparty Activities:

• Counterparty Review: Time required for the other party to complete review

  • Example: 35 hours to complete the review process

• Counterparty Signing: Time required for the other party to complete signing

  • Example: 191.4 hours to complete the signing process

Reviews Section

Track review completion times and efficiency:

• View individual reviewer performance

• See the time taken for each review completion

• Example: 9.7 hours to complete a specific review

• Monitor review bottlenecks and processing speed

Approvals Tracking

Monitor the approval workflow:

• Visual Legend: Shows the status of all approvals

  • Green/Approved: Completed approvals

  • Other colors: Rejected or pending approvals (when applicable)

• Detailed Information: Hover over approval items to see:

  • Start times

  • End times

  • Total time spent

  • Example: 300 hours for a particular approval to be completed

Signatures Overview

Track signing progress across all parties:

Status Indicators:

• Completed: Shows signatures that have been finalized

• Pending: Displays outstanding signatures awaiting completion

Detailed Metrics:

• Individual signer performance (e.g., "Completed in less than an hour")

• Outstanding signature duration (e.g., "Pending for 191.48 hours")

• Party-specific tracking for multi-party contracts

Interactive Features

Hover Details

• Hover over any chart element to see detailed timing information

• View start times, end times, and duration for each stage

• Get precise metrics for performance analysis

Visual Legend

• Color-coded status indicators for quick identification

• Clear differentiation between completed, pending, and rejected items

• Consistent visual language across all sections

Best Practices

Performance Monitoring

• Regularly review turnaround times to identify bottlenecks

• Compare similar contracts to establish benchmarks

• Use data to optimize your contract workflow

Process Improvement

• Identify stages with consistently long turnaround times

• Focus on streamlining high-impact delay points

• Track improvements over time using historical data

Notes

Missing Data

Data might take up to 15 minutes to load. For previously executed contracts, data will be up to date, but for more recently executed and in-flight contracts, a 15-minute delay is expected. If it is taking longer, please reach out to help@spotdraft.com.

Historically Executed Imported Contracts and Clickthrough Contracts

Activity Timeline is not supported for these contract categories. Historically executed contracts cannot display timeline data because no activity on them happens in SpotDraft.