Merging Counterparties and Moving Contracts

This guide assists users in merging one counterparty (referred to as the "Source Counterparty") into another (referred to as the "Destination Counterparty") and transitioning all relevant contracts to the Destination Counterparty.

Note:

• All contracts of the Source Counterparty must be in the ‘Executed’, ‘Permanently Delete’ or ‘Void’ stage when you merge the Source Counterparty into the Destination Counterparty.

• Please note that a maximum of 100 contracts from the Source Counterparty can be transferred to the Destination Counterparty.

• If the Source Counterparty is associated with more than 100 contracts and you require a merge of these, kindly reach out to our Support team for assistance.

• Merging a Counterparty of the Organization type into an Individual Counterparty is prohibited if more than one organizational user is associated with the Organization type Counterparty.

• A merge is not permitted if the destination Counterparty is an Individual lacking an associated point of contact (POC).

• Merging is disallowed if either the source or destination Counterparty is currently undergoing a migration process.

• Merging is not allowed in cases where there are shared contracts between the source and destination Counterparties.

• Merge operations will be not be allowed if both the Source Counterparty and the Destination Counterparty share the same email address, whether for an individual or an organization. This restriction applies to all merge scenarios: individual to individual, individual to organization, organization to individual, and organization to organization.

Step 1:

• Quickly search by using ‘Cmd+K’(Mac) or ‘Ctrl+K’(Windows) and type "Counterparties". Alternatively, from the sidebar menu, navigate to Manage>Contract attributes and click on “Counterparties”.

• Click on “Merge Counterparties” from the kebab menu(3 dots icon) next to the “+New Counterparty” button.

Step 2:

• First, select the 'Source Counterparty' that needs to move along with all its contracts into the new destination counterparty

• Next, select the 'Destination Counterparty' into which the Source Counterparty's contracts will be moved into.

Note:

1. The Source counterparty can be either active or archived.

2. The Destination Counterparty must be an Active counterparty.

3. After getting merged into the Destination Counterparty, the Source Counterparty will be deleted. Caution: This action is irreversible!

Step 3

1. Review the details of the chosen Source and Destination counterparties by selecting “Show Counterparty Details”.

2. Click on "Merge Counterparties" to merge the selected Source Counterparty to Destination Counterparty.

Step 4:A confirmation modal will appear. Click on "Merge" to start the merging process.This is an asynchronous process. Upon completion, users will receive an email indicating the success or failure of the merge. If unsuccessful, attempt the process again. If repeated failure occurs, contact your Workspace Administrator.