Duplicating Workflows
Step-by-step guide
Now, you can effortlessly duplicate entire Template or Third Party Paper Workflows, including all elements associated with it like the Template Document, Questionnaire, and Approvals.
Step 1: Initiating the Workflow Duplication
There are two areas within SpotDraft from where you can start your Template and Third Party Paper Workflow duplication:
- Via Workflow Manager Page:
- Navigate to the Workflow Manager page.
- Locate the Workflow you wish to duplicate.
- Click on the three-dot menu (⋮) beside the workflow's name.
- Select "Duplicate Workflow" from the dropdown.
Note: You can duplicate an Third Party Paper Workflow and a Template workflow
- Directly from a Workflow Details Page for a Template Workflow:
- Open the specific workflow you want to duplicate.
- Click on the three-dot menu (⋮) on the upper right corner beside Workflow Settings.
- Select "Duplicate Workflow" from the dropdown.
Both methods will start the duplication process, allowing you to create a new workflow with the same configuration as the original.
Step 2: Set Duplicate Workflow Details
Once you click on the “Duplicate Workflow”, a modal appears for setting up the new workflow.
- Workflow Title: Automatically formatted as <original_workflow_name(Duplicate) >. You may modify it as needed.
- Workflow Description: Retain the original description or update it. You can also add URL links for additional context.
- Linked Contract Types: Select the contract types that needs to be linked to this new workflow.
- After entering the required details, click on "Create Workflow".
Note: The Workflow Type is preset based on the original workflow (e.g., a duplicated Template Workflow remains a Template Workflow).
Step 3: Publish Workflow
- A success message confirms the creation of the duplicate workflow, and you're redirected to its details page.
- On the "Workflow Details" page you can further customize the workflow's name and description.
- All approvals, the template document and its questionnaire are replicated.
- If the original template lacks a document, you'll be prompted to upload one before publishing.
Last updated on December 20, 2023