This guide will show you how to extract metadata from multiple contracts at once using SpotDraft's Smart Data Capture feature.
What is Smart Data Capture?
Smart Data Capture, powered by SpotDraft AI, simplifies the process of extracting key data (metadata) from your contracts. It utilizes advanced large language models (LLMs) and OCR technology for automated data analysis and extraction.
Extracting Multiple Contracts at Once
Smart Data Capture in Bulk is only available for customers who have access to Smart Data Capture. If you don't see this option in your workspace, please reach out to your customer success manager to get started.
Using Bulk Smart Data Capture from the contract repository, you can now extract up to 200 contracts at once. Follow these steps to see how.
- Select Contracts: Choose the contracts you want to extract from the contract repository. You can select up to 200 contracts at once.
- Start Bulk Extraction: Click on the "Extract Data Using Smart Data Capture" button in the kebab menu
- Review Exclusions: SpotDraft will automatically exclude contracts that are Clickthrough, Void, On hold, Non-Executed Template, or Express Template Contracts from the bulk extraction process. This is to avoid consuming any credits where it may not be required, or the contract may not be finalized yet. If there are such contracts, you will see the list of exclusions in this step. You will also be prompted with the number of credits that this will consume. Once you are ready, click on "Proceed with Extraction".
💡 Note: Contracts that are being extracted will have a purple loading icon next to them in the repository to indicate that extraction is in progress.
FAQs
Will the system automatically exclude contracts that were recently extracted?
As of today, the system will not automatically exclude contracts that were recently extracted. To avoid reusing credits multiple times for a single contract, please make sure you select the right contracts.