| Category | Term | Definition | Synonyms |
| Parties involved | Creator party | Your organization | |
| Creator party - Organization | The parent company or legal name of your organization. | Holding company | |
| Creator party - Entity | The business unit of your organization engaging in the contract. | Signatory company | |
| Counterparty | The party you're contracting with. This can either be an organization or an individual. | Customer | |
| Roles of users | Business user | This user either creates a contract or is assigned to it, holding full rights over it. | Contract creator, Contract owner, Requestor |
| Legal user | A user who reviews and negotiates the legal aspects of a contract, with the authority to accept or reject changes. | Contract reviewer | |
| Approver | A user who authorizes a contract either as needed (ad-hoc) or at predetermined stages in the contract lifecycle. | Internal Stakeholders, legal users | |
| Signatory | The person who signs a contract digitally. | Signatory, Signature holder | |
| Receiver | An internal or external stakeholder who gets a PDF copy of the finalized contract. | Other parties, stakeholders | |
| Counterparty point of contact (PoC) | The main representative from the counterparty who is responsible for providing the required information and negotiating the contract. | Main representative, Point of contact, PoC | |
| Admin | Any member of the default Admin team. An admin can modify all the settings within the workspace. While they do not get access to contracts by default, they could add themselves as a contract-type viewer, editor, etc. and gain access. | Admin, super admin | |
| Contract Information | Title | Title of the contract. This will be used in the repository to reference the contract. | |
| Contract ID | A system generated a unique ID. | ||
| Reference ID | SpotDraft ID assigned to each contract in the repository for identification. | SpotDraft ID, Contract Number | |
| Contract type | Standard contract formats for different business activities, e.g., NDA, MSA. | Contract category | |
| Status | This can be used to identify the stage in which the contract is in. | Stage | |
| Contract Metadata | Summary points with deal details for a quick overview of the contract. | Metadata Fields, Key Pointers, Summary Points | |
| Tags | Color-coded categorization of contracts for easier identification. | Label, Flag | |
| Related records | Related contracts | Contracts belonging to the same counterparty that can be linked together for reference. | Linked contracts |
| Supporting documents | Files uploaded as reference materials | Supporting documents, additional documents | |
| Opportunity details | An overview of details from the external record (Salesforce Opportunity, Hubspot Deal, etc.) linked to the contract. This is available only if the respective integration is enabled | CRM entry details | |
| Contract statuses | Draft | The contract has been created using the Template workflow and is yet to be shared with the other party. | Unsent template contract |
| Redlining | The contract is shared with the other party and is in the negotiation phase. | Contract undergoing negotiations | |
| Signing | The contract has been approved by all stakeholders and is ready or already sent for signatures. | Approved contract | |
| Executed | The contract has been signed by all designated signatories. | Signed Contract | |
| On hold | The contract has been put on hold. It can be resumed later. | ||
| Voided | The contract has been voided. This is usually done when the negotiations drop off mid-way or a duplicate contract is created. | ||
| Deleted | The contract has been deleted. | ||
| Approvals | Pre-send approvals | Automated approvals that are triggered before a contract is shared for review. | Post-creation approval |
| Pre-sign approvals | Automated approvals that are triggered before a contract is shared for signatures. | Final approval | |
| Ad hoc approvals | Approvals that are requested at any stage before a contract is signed. | Contract specific approval | |
| Filters and toggles | Pending with counterparty | Indicates that a contract has a pending action on the counterparty, either review or signing. | Due on the other party |
| Assigned to me | Used to filter all the contracts in the repository that are pending actions from you, such as a review, approval, signing, signature setup | Contracts pending tasks | |
| Contract actions | Download | Download a copy of the contract. | |
| Upload version | Upload a new version of the contract. | ||
| Preview | Preview the current version of the contract. | ||
| Send for counterparty review | Send the contract to the counterparty for their review and redlines. | ||
| Request internal review | Share the contract with a legal user for their edits or suggestions. | Legal review | |
| Request internal approval | Request an ad-hoc approval when needed. | ||
| Mark for execution | Mark the contract as the final version ready to be signed. | ||
| Set signing order | Customize the order in which signatories receive the contract for eSigning. | eSigning sequence | |
| Send for signatures | Send the finalized contract for signatures. | ||
| Put on hold | Put the contract on hold. This can be resumed later. | ||
| Void | Void the contract. This is usually used when a contract has a duplicate in SpotDraft or is no longer needed. | ||
| Delete | Delete a contract so that you don't have unnecessary contracts in your repository. You can always see this under the 'Deleted' tab. | ||
| Miscellaneous | Workflow | A set of steps involved in contract creation and negotiations. This can include approval processes, template setup, reviews, etc. | |
| Questionnaire | A set of questions that the users can answer that will be used to populate the values for a standardized contract template. | Intake, Form data | |
| Intake form | A set of questions that the users from your organization need to answer when a contract is uploaded. | Intake, Form data | |
| Access control | Rules set to manage user's/team's access to the workspace and contracts. | Permissions, Roles | |
| Task center | A single place to see all the tasks that are assigned to you. | ||
| DraftMate for admins | The MS Word plugin that can be used to create and manage standardized contract templates. | ||
| DraftMate for users | The MS Word plugin that can be used to collaborate on a contract by commenting and tagging users. |