Setting Default Currencies for Contracts in SpotDraft

This guide will walk you through the process of setting default currencies for your contracts in SpotDraft. By defining these defaults, you can streamline the contract creation process and ensure consistency across your workflow. We'll explore two methods:

• Fixed Default Currency: Select a single currency that will apply to all currency questions within a specific workflow.
• Conditional Default Currency: Set up a default currency that changes based on the response to a dropdown question in your workflow.

Section 1: Fixed Default Currency

To set a fixed default currency, follow these steps:

1. Go to Manage Columns & Workflow Manager: Navigate to the "Manage Columns" section in SpotDraft and click on "Workflow Manager."
2. Select the Workflow: Choose the workflow for which you want to set a default currency Then click on the “Workflow Settings” button.
3. Access Default Currency Settings: Inside Workflow Settings, click on “Edit” for the Default Currency section.
4. Select "Fixed" for Default Currency: For the question “How is the default currency set”, open the dropdown and select "Fixed."
5. Choose the Desired Currency: Select the currency you want to use as the default from the dropdown list.
6. Lock the Selected Currency (Optional): If you want to prevent users from changing the default currency for currency questions while creating contracts, toggle the "Lock selected currency" switch to the ON position. Otherwise, leave it OFF.
7. Save Changes: Click on the "Save" button to apply your settings.

Section 2: Conditional Default Currency

To set a conditional default currency, follow these steps:

1. Select "Conditional" for Default Currency: In the "Default Currency” section, select "Conditional."
2. Choose a Dropdown Question: Select the dropdown question from your workflow that you want to base the default currency on.
3. Map Options to Currencies: You'll see a table that allows you to map each option from your chosen dropdown question to a specific currency. For example, if your dropdown question is "Country," you can link India to Indian Rupee, the United States to US Dollar, etc.
4. Lock the Selected Currency (Optional): If you want to prevent users from changing the default currency for currency questions while creating contracts, toggle the "Lock selected currency" switch to the ON position. Otherwise, leave it OFF.
5. Save Changes: Click on the "Save" button to apply your settings.

Conclusion

By setting default currencies in your SpotDraft workflows, you gain administrative control over the currencies used for your contracts and streamline the contract creation process. Choose the method that best fits your needs and ensure consistency across your team's workflow.